Registration and Withdrawal
General Registration Information
A student must be registered to earn credit for a course in the semester in which the course is taken. New students course-register prior to the first day of classes; returning students course-register during the current semester for the following semester.
Registration takes place in November for the spring semester, In February for the summer semester, and April for fall semesters when students course-register using Fish ‘R’ Net (the College’s web-based student information system). This process generates a tuition bill for which payment is due approximately one month before the semester begins. Students who have not made arrangements to pay their tuition may be dropped from their courses.
Ultimately, the student is responsible for all registration, add, drop, and withdrawal activities on his or her record at the College. Registration should be done at the earliest opportunity to minimize the chance of being closed out of a course and to ensure that the College has accurate enrollment numbers to use in course-related decisions. Students may attend only classes in which they are registered. Students must verify their registration using Fish ‘R’ Net to be sure they are attending the correct classes and sections. A student must be registered in a course to receive a final grade.
With the exception of a cancelled course, only the student may make a change to his or her registration. Faculty members cannot add a student to a class or withdraw a student from a class. If web add activity is allowed, the student must make all changes using Fish ‘R’ Net; if add web activity has ended, the student must make all changes using the online late course add form.
It is the student’s responsibility to know and register for the courses appropriate for his or her program requirements. The advisor provides assistance but is not responsible for the student’s course selection or errors in choosing courses. Students should be aware of and meet all of the dates and deadlines for registration, drop/add, and withdrawal from courses. Registration, adding, dropping, or withdrawing from a course after a published deadline must be approved by the dean.
Schedules and grade reports are available in Fish ‘R’ Net. Some documents are still mailed; therefore, students should keep their mailing addresses updated by notifying the Registrar’s Office of changes.
The College reserves the right at any time to make changes deemed advisable in policies and procedures, as well as in tuition and fees, and to cancel any course if enrollment does not justify continuance.
Change of Course (Drop/Add)
No change of course is permitted after the last date for such change as listed in the semester academic calendar.
Undergraduate Students Petitioning to Take Graduate Courses
Students matriculated in undergraduate programs at St. John Fisher College may be eligible to take graduate classes at the College. Students interested in pursuing this option should meet with the chair to discuss their interest, qualifications, and plans to pursue the graduate degree. If deemed appropriate, the student must complete the appropriate Petition to Take Graduate Classes form. If approved, the undergraduate student may take up to two graduate courses (maximum six credits).
To be eligible to enroll in a graduate course, undergraduate students must have an undergraduate cumulative GPA of 3.00 or higher and have completed at least 90 undergraduate credits. These courses carry graduate credit and are taken in addition to those required to earn the baccalaureate degree at St. John Fisher College. Participation does not guarantee acceptance into the graduate program after completion of the baccalaureate degree. Registration will be on a space-available basis and is determined the week before classes begin.
For students already attending full-time as undergraduates (12 credits or more) and paying the prevailing full-time tuition, the tuition charge for the graduate courses will be waived. Students attending part-time (11 credits or less) will pay the prevailing per-credit graduate tuition for the graduate course. Exception: Matriculated undergraduate nursing students may petition to take an approved GNUR graduate course for undergraduate credit. The completed course will appear on the undergraduate transcript until the graduate program is begun, at which time the course(s) will also appear on the graduate transcript. For further information on this program, contact the Wegmans School of Nursing.
Withdrawal and Absences
Withdrawal From College
A student who withdraws from all courses in a semester is considered to have withdrawn from the College and must officially inform the Registrar’s Office and leave all affairs in satisfactory condition. Failure to withdraw officially will result in the grades of “F,” “U,” or “FA” being assigned. Tuition and other appropriate charges will be fully assessed. This applies to students who withdraw from all courses even if they intend to return the next semester.
Withdrawal for Students Called to Active Military Duty
Students called to active duty must provide the College with a copy of their military orders and follow these steps to withdraw from the College:
- Schedule an appointment with the school dean or department chair to discuss academic options. Depending on the point in the semester, the student may choose to withdraw without academic record or to take grades of “W” in all courses or to pursue grades of “I” in all courses.
- Schedule an appointment with Student Accounts to discuss the financial ramifications of the different academic options to determine which option will be the best choice financially. The student may be referred to the Student Financial Services for additional discussion.
- Submit the completed Withdrawal From College form.
If the student chooses to withdraw, it must be a full withdrawal; the student may not choose to remain in some courses and withdraw from others. Residence hall room and board will be prorated in accordance with College policies. Failure to provide the military orders will result in normal withdrawal processing.
Leave of Absence
A student who will be away from the college for more than two semesters should request a leave of absence. To request a leave of absence, the student must submit a written request for a Leave of Absence to the school dean. The request must specify the reason for requesting the leave, a time limit (not longer than two years), and an outline of how the student plans to complete the program requirements upon return. The dean, in consultation with the program director, will review the student’s request. The student will be notified in writing of the decision. An approved leave of absence does not automatically extend the student’s time to degree completion beyond the standard 6 years from initial matriculation, and may also result in the need to repeat some previously completed coursework.
A student on leave who does not return at the end of a leave will be withdrawn from the College as of the date the leave began. If enrollment has been discontinued for more than two semesters, but less than two years, a student must contact the Office of Transfer and Graduate Admissions to complete a modified readmission process. If enrollment has been discontinued for more than two years a student must repeat the full admissions process.